Your privacy is important to us. All information collected through your use of our website site is intended to be used as a means to better serve our current and future customers.
1.0 OUR CORE BELIEFS REGARDING USER PRIVACY AND DATA PROTECTION
User privacy and data protection are human rights
We have a duty of care to the people within our data
Data is a liability, it should only be collected and processed when absolutely necessary
We loathe spam as much as you do!
We will never sell, rent or otherwise distribute or make public your personal information
2.0 RELEVANT LEGISLATION
Along with Dod Mill’s business and internal computer systems, the website (coming soon) will be designed to comply with the following national and international legislation with regards to data protection and user privacy:
UK Data Protection Act 1988 (DPA)
EU Data Protection Directive 1995 (DPD)
EU General Data Protection Regulation 2018 (GDPR)
This site’s compliance with the above legislation, all of which are stringent in nature, means that this site is likely compliant with the data protection and user privacy legislation set out by many other countries and territories as well. If you are visiting this website from outside of the EU, please check your own country of residence’s specific data protection and user privacy legislation before proceeding to view our website.
3.0 PERSONAL INFORMATION COLLECTED VIA OUR WEBSITE
Please note our website is not yet live and therefore no data is collected.
3.3 Email newsletter
If you choose to join our email newsletter, the email address that you submit to us will be forwarded to MailChimp who provide us with email marketing services. We consider MailChimp to be a third party data processor (see section 6.0 below). The email address that you submit will not be stored within this website’s own database or in any of our internal computer systems.
Your email address will remain within MailChimp’s database for as long as we continue to use MailChimp’s services for email marketing or until you specifically request removal from the list. You can do this by unsubscribing using the unsubscribe links contained in any email newsletters that we send you or by requesting removal via email. When requesting removal via email, please send your email to us using the email account that is subscribed to the mailing list.
If you are under 16 years of age you MUST obtain parental consent before joining our email newsletter.
While your email address remains within the MailChimp database, you will receive periodic (at most, once or twice a month and usually less frequent) newsletter-style emails from us.
3.4 Online booking
We use an online booking tool provided by SuperControl. When you click “book now” from our Facebook page or from links on third party sites (e.g. VisitScotland), you will be transferred to a dedicated Dod Mill booking page hosted by SuperControl. From there, you can book property at Dod Mill and in doing so you will provide personally identifiable information which makes it possible to complete the booking. This will include name, email address, address, contact number and other details provided by you. It also will include your payment information. The information is stored within the SuperControl central reservation system. SuperControl adopts industry best practice and strict security controls to protect your data (see section 6.0).
If you are under 18 years of age, you must not make an online booking with us.
4.0 HOW WE STORE YOUR PERSONAL INFORMATION
Personally identifiable information is stored within the SuperControl booking system to ensure that room bookings can be processed, that third party booking channels can be managed, that payment can be taken by Dod Mill and that Dod Mill is able to service customers. SuperControl complies with GDPR – full details are available within 6.0 below.
5.0 ABOUT THE WEBSITE’S SERVER
This information will be available once the website is live.
6.0 OUR THIRD PARTY DATA PROCESSORS
We use a number of third parties to process personal data on our behalf. These third parties have been carefully chosen and all of them comply with the legislation set out in section 2.0.
7.0 DATA BREACHES
We will report any unlawful data breach of Dod Mill or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.
8.0 DATA CONTROLLER
The data controller of this website is: Dod Mill which is a UK partnership.
Whose registered office is:
Dod Mill, Lauder, Scottish Borders, TD2 6SE
10.0 Change log
15/08/2018 – version 1.0